Executive Assistant

Job Description

We are looking for an experienced, exceptionally talented EA who is energized by the challenge of dramatic company growth. Through the first 5 years of the company, we have built an amazing company culture, but there is still plenty of room to improve.  As EA, you will help drive that improvement, managing all the big and little things that go into making our company an inspiring place to work.  Your responsibilities will range from planning our national meeting to setting up our new office to planning travel for executives.  No two days will be the same, and there will never be a boring moment in this job.  You will report to our Head of People Operations, but you will be working closely with the founders and other senior leaders on a daily basis.  Top candidates will be able to contribute to conversations about the big picture, but also be fanatical about the details.

Position is at our San Francisco Headquarters


  • Support senior executives
    • Organize meetings and manage schedules
    • Plan travel
    • Order meals
    • Process expense reports
  • Plan events
    • Develop and execute on great ideas for quarterly team-building activities and outings.
    • Coordinate the logistics for our holiday party and national meeting
  • Manage the office
    • Organize set-up and cleaning of our new office
    • Make sure employees’ equipment and supply needs are met
    • Conceive and implement inspiring office décor
    • Manage office vendors and relationship with property manager
    • Greet guests and answer phone
    • Order catered lunches
    • Organize our weekly “Thirsty Thursday” events
    • Ensure adequate snacks and drinks
    • Find ways to save money and stay within budget
  • Build culture
    • Proactively implement creative ideas to improve team morale and cohesion and make PresenceLearning a great place to work.
    • Listen to employee feedback and address their needs quickly

Experience & Qualifications

  • Bachelors degree
  • 3-5 years of experience in an EA role in a rapidly growing company
  • Superior attention to detail
  • Friendly and approachable
  • Shows up day one with great ideas for improving culture and creating a dynamic office environment
  • Demonstrated ability to thrive in a high-growth technology startup environment
  • Organized and on top of it
  • A systems builder: thinks about how details and problems will scale and puts repeatable process in place to address them
  • Brilliant planner who anticipates logistical challenges and addresses them
  • Believes in our mission, down for the cause
  • Tenacious and gritty, a “startup person”

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